How to create new references?

Would you like to add new products to your stock that were not previously available on the platform?

To do so, you have two possibilities:

1. Create references manually – one by one
2. Create references in bulk – via the import of an Excel or CSV file

1. Create references manually – one by one

In the "References" tab, click on "+ New reference" at the top right.

You can now start to enter all the relevant information regarding the reference, starting with the reference name and the description of the product. 

It is possible to display the fields “comment”, “EAN Barcode” or “market value”. If you want to enable these, please contact your responsible Customer Care Manager. 

The next section specifies how the reference is packaged. You can individually choose the relevant packaging type by ticking the boxes. You can choose only one, two or all three options. Depending on what you choose, you then need to enter the corresponding numbers. 

Note:

• If you tick all three boxes, the number “eaches per pallet” will be calculated automatically,
• If you only choose “pallet”, the field “eaches per pallet” will be autofilled with a 1. This also applies in the case that you only select “box”. If you want to change the 1 into the real number, you need to select the corresponding packaging type to modify the field.

You can also enter the width, length, height and weight of the product as well as upload some pictures and documents.
Note: If you are not able to enter pictures or documents. but would like to gain access to the feature, please contact your responsible Customer Care Manager. 

Enter as many references as you wish. When you have finished, simply click on "Save" and the references are added to the system.

Please note:

• Only the first field “reference code” is a mandatory field. The other ones can be filled in or left blank as needed.
• The creation of references is not a stock entry. Only an entry order allows you to add stock for a reference.

1. Creating references in bulk – via the import of an Excel or CSV file

Do you have dozens of new references to enter into the Spacefill platform? There is a quicker way to create references than to put them in manually.

In the "References" tab, click on "+ New reference" then "Import". You will then be offered to download a template as an excel or csv file. Select the desired format and download it.

In this file, you are invited to fill in the usual information for creating a reference (reference name, designation, palletisation plan, size, weight, length etc.). Only the first column is mandatory. To create several references, simply add as many rows as there are references.

Note:

• It is not possible to fill out “each by pallet” and “each by box” at the same time. If you want to create a reference with all packaging types (each, box, pallet), just fill out “each by box” and “box by pallet”.
• Make sure not to edit the columns or change the order, as this would break the import.
• Reference is a unique code. Therefore you cannot create multiple references with the same name.

When you have entered the relevant information, save the file and upload it to the platform. You can do so by selecting it from your files or using the drag and drop-option.

All the references are then added to the platform.

Please note:

The creation of references is not a stock entry. Only an entry order allows you to add stock for a reference.