---
title: How do I validate my invoice and send it to Spacefill?
description: "Spacefill provides you with an automatic billing tool available from your space. This tool allows you to :   Important:   This tool is the only way to send us your invoices.    1. Click on the section"
---

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# How do I validate my invoice and send it to Spacefill?

Spacefill provides you with an automatic billing tool available from your space.

This tool allows you to :

- Evaluate the revenue costs of your current contracts
- Follow your invoices in one click. 

 

**Important:**

 

This tool is the only way to send us your invoices. 

 

**1. Click on the section “ Bills “.**

You will find the past bills and the current one.

Three status : 

**Draft** = running month

**Pending** = closed month, you have to validate the bill

**Approved** = bill approved, Spacefill is treating your bill (plus all the past bills).

 

![How\_do\_I\_validate\_my\_invoice\_and\_send\_it\_to\_Spacefill\_\_1.gif](https://help-spacefill.zendesk.com/hc/article_attachments/8982791341585/How_do_I_validate_my_invoice_and_send_it_to_Spacefill__1.gif)

 

NB: If you have several current storage contracts, they are separated by tabs at the top centre of your screen

 

**2. Choose the past month. **

The column product designates the automatic invoicing element such as pallet entries, exit, storage.

*Each storage includes the rates applied by the purchase orders and amendments signed between Spacefill, the customer and you. The automatic amounts (standardized storage cost, goods in/out) are already pre-filled with data from the Spacefill platform (stock status + updated orders) and the totals are calculated automatically on an indivisible day.*

If you want to check information you can extract any datas with “** Export calenda**r “ and “ **Export orders** “.

 

![How\_do\_I\_validate\_my\_invoice\_and\_send\_it\_to\_Spacefill\_\_2.gif](https://help-spacefill.zendesk.com/hc/article_attachments/8982819560977/How_do_I_validate_my_invoice_and_send_it_to_Spacefill__2.gif)

 

**3. Add other services**  
The other services such as transport, handling operation are not automated so you must enter “ **Add a billing item** “.

 

 

**4.** For the running month, you have to add every service you did.

 

![How\_do\_I\_validate\_my\_invoice\_and\_send\_it\_to\_Spacefill\_\_3.gif](https://help-spacefill.zendesk.com/hc/article_attachments/8982819705873/How_do_I_validate_my_invoice_and_send_it_to_Spacefill__3.gif)

 

**5.** After checking each products and add other products, press “ **Submit the invoice** “

**6.** The following window appears, put the invoice number.

 

![How\_do\_I\_validate\_my\_invoice\_and\_send\_it\_to\_Spacefill\_\_4.gif](https://help-spacefill.zendesk.com/hc/article_attachments/8982819744785/How_do_I_validate_my_invoice_and_send_it_to_Spacefill__4.gif)

 

Download your invoice and “**Save**”. Spacefill can now validate your invoice.

- [You are a 3PL](https://help.spacefill.eu/en/knowledge/you-are-a-3pl?hsLang=en#main-content)

    - [Manage orders](https://help.spacefill.eu/en/knowledge/you-are-a-3pl?hsLang=en#manage-orders)
    - [Manage your inventory](https://help.spacefill.eu/en/knowledge/you-are-a-3pl?hsLang=en#manage-your-inventory)
    - [Manage your billing](https://help.spacefill.eu/en/knowledge/you-are-a-3pl?hsLang=en#manage-your-billing)
    - [Manage the configuration of my space](https://help.spacefill.eu/en/knowledge/you-are-a-3pl?hsLang=en#manage-the-configuration-of-my-space)
- [You are a Shipper](https://help.spacefill.eu/en/knowledge/you-are-a-shipper?hsLang=en#main-content)

    - [Manage my references](https://help.spacefill.eu/en/knowledge/you-are-a-shipper?hsLang=en#manage-my-references)
    - [Manage my orders](https://help.spacefill.eu/en/knowledge/you-are-a-shipper?hsLang=en#manage-my-orders)
    - [Manage my inventory](https://help.spacefill.eu/en/knowledge/you-are-a-shipper?hsLang=en#manage-my-inventory)
- [Orders (Inbound & Outbound)](https://help.spacefill.eu/en/knowledge/orders-inbound-outbound?hsLang=en)

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